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Frequently Asked Questions

Roadshow 2015

Transitioning from Provisional to (full) Registration

You can transition to (full) Registration anytime during your current registration term as long as you have met all the requirements to do so.

The four career stages in the Australian Professional Standards for Teachers provide benchmarks to recognise the professional growth of teachers throughout their careers. Upon completing an accredited initial teacher education program, the teacher is recognised as meeting the Standards at the Graduate level. Achievement of the Standards at the Proficient level is a requirement for gaining (full) Registration. The transition process, which includes sharing evidence and evaluation of your teaching against the Standards, formally recognises your achievement of the Standards at the Proficient level.

You can count 200 days of full-time (part time equivalent) of satisfactory teaching service completed within the last five years.

A Statement of Service must be submitted with your Application to Transition from Provisional to (full) Registration. This will verify the 200 days of teaching service you have completed, within the last five years, showing number of days, fraction of time appointed etc.

You can only use service as a registered teacher, principal or director of a pre-school, school or prescribed service in Australia or New Zealand. You cannot include service from any other employment such as a tutor, SSO, university/TAFE lecturer or tutor, exam moderator or administration officer.

You may like to select the site you work at most or where you have been employed the longest. It’s likely that staff there will have greater familiarity with your teaching practice, and you may have built a good rapport with a teacher in a line-management position. (i.e. Principal, Assistant Principal, Deputy Principal, Coordinator, Head of Faculty).

You could approach the line-manager even before you have completed your 200 days of service to see whether they would be happy to support your future application. You need to choose someone who would feel able to provide a summative, holistic judgement of your teaching practice.

Your evaluator must hold (full) Registration. Don’t presume that all people in a line management position hold (full) Registration.

Speak to a Project Officer from Professional Standards to discuss suitable options. Email professional.standards@trb.sa.edu.au or call +61 08 8226 5977.

In South Australia, prior to 1 January 2013 there was not a set timeline for application to transition from Provisional Registration to (full) Registration. Under the nationally consistent approach to registration, implemented in 2013, the maximum period for meeting requirements for (full) Registration is five years (with provision for an extension). A teacher granted Provisional Registration is expected to meet the requirements for (full) Registration within their initial three-year term of Provisional Registration. If a teacher has not met the requirements within their initial term, the teacher can apply to renew their Provisional Registration for one further term of three years i.e. two terms of Provisional Registration over a period of six years.

You can check your registration status on your certificate or via the Teachers Portal.

Professional Learning

60 hours of Professional Learning, referenced against the Australian Professional Standards for Teachers, is a mandatory requirement for all teachers for both renewal of (full) Registration and Provisional Registration.

60 hours of Professional Learning, referenced against the Australian Professional Standards for Teachers, is a mandatory requirement for all teachers who want to renew their registration either (full) Registration or Provisional Registration.

Professional Learning can be completed anywhere at any time. It can include a wide range of types of learning that do not have to be face–to-face. This is because there are many teachers in a variety of situations who may not be teaching but who want to retain their registration including those:

  • on maternity leave
  • working part-time or as TRTs
  • working in areas other than teaching
  • who are interstate or overseas.

Professional Learning can be completed both within and outside of school hours.

Working towards a Master’s degree is not a requirement for teacher registration.

You must retain supporting evidence for your professional learning for up to a year after you renew your registration. You will only need to provide this evidence to the Board if your renewal application is randomly selected for an evaluation audit.

Each teacher needs to be responsible for their own evidence and sign and date it. 

Personal study can be included as long as it is referenced to one or more of the Australian Professional Standards for Teachers. Breaking the learning into sections and referencing to the Standards will demonstrate its relevance.

Each learning activity needs to be referenced to one or more of the Australian Professional Standards for Teachers. You are not required to reference every learning activity to every Standard.

Learning activities are not required to be referenced to the focus areas in each Standard. The focus areas are key indicators to unpack the meaning and relevance of the Standards themselves.

All the Standards may not be covered in the 60 hours depending on the nature of the circumstances and situation each teacher is in.

Types of evidence can be quite broad depending on the situation. Some examples could include certificates, booking tickets, reflective journal and annotated notes from the learning activity, handouts, transcripts etc.

Evidence of professional learning for your last three years of registration should be kept for a minimum of 12 months from the date of your renewal (1st February each year).

You need to have a thorough working knowledge of the Standards themselves. When you reference the learning explain clearly what it is that you learnt and how it connects to the Standard(s).

Go to the TRB website and find out about the wide range of learning that is available. Be proactive in searching for learning online and using your networks. The Registration Buzz and TRB Facebook pages continually refer to learning opportunities as they become available.

Professional Learning is about your learning. The Board respects your decision to choose from a broad range of professional learning opportunities that support your individual plan for professional growth, meet the needs of the profession or equip you to support the learning of children and students now or in the future. The Board will respect your professional judgment in what you select and the amount of time you have spent doing your learning.

Renewing (full) Registration

All teachers must complete 60 hours of Professional Learning, referenced against the Australian Professional Standards for Teachers, in order to renew their (full) Registration. The Board may refuse an application for renewal which does not satisfy this professional learning requirement.

If you don’t complete the 60 days of Professional Practice you may get a notation on your registration certificate to say that you have not completed this requirement of registration.

This notation will not affect your registration status and you can be still employed as a registered teacher in a school or prescribed service.

Renewing Provisional Registration

If you hold Provisional Registration and you have not completed 200 days of satisfactory teaching service within this initial period of registration, you can apply for one further term of three years, to complete this requirement.

All teachers must complete 60 hours of Professional Learning, referenced against the Australian Professional Standards for Teachers, in order to renew their Provisional Registration. The Board may refuse an application for renewal which does not satisfy this professional learning requirement.

New Teacher Registration

new applicant, new applicants, registration, teacher registration

Literacy and Numeracy Test for Initial Teacher Education Students in South Australia

All South Australian initial teacher education (ITE) student teachers who first enrol in a program from 1 January 2017 will be required to pass the test before graduation.

The Teachers Registration Board of South Australia understands that the test is a retrospective requirement and that on enrolment current ITE students did not have a requirement to sit this test. Therefore, while we encourage all currently enrolled ITE student teachers to take the test, in fairness, it will not be mandated for this group of student teachers.

In 2011 Australia’s Education Minsters agreed to implement the Accreditation of Initial Teacher Education Programs in Australia: Standards and Procedures, which outline that ITE entrants will have personal literacy and numeracy skills broadly equivalent to those of the top 30 per cent of the adult population.

 

In their 2015 report, Action Now: Classroom Ready Teachers, the Teacher Education Ministerial Advisory Group recommended the introduction of a national literacy and numeracy test for ITE students.

 

All Education Ministers then agreed to amend the Accreditation of Initial Teacher Education Programs in Australia: Standards and Procedures to make the national test the means through which higher education providers confirm that, before graduation, students possess levels of personal literacy and numeracy broadly equivalent to the top 30 per cent of the adult population.

 

You can read more about accreditation of ITE programs on the Australian Institute for Teaching and School Leadership website.

 

National and international literacy and numeracy frameworks were used to establish the level of competence which is broadly equivalent to the top 30 per cent of the population. This included the Australian Core Skills Framework which is the pre-eminent description of generic adult literacy and numeracy in Australia.

 

The test was trialled in 2014 with results benchmarked by experts to determine the mark required to meet the established standard. 

Higher education providers will provide guidance to students about when in their course they will need to sit the test. If you enrol in an ITE course from 1 January 2017 you will need to talk to your higher education provider for further details about when you will be required to sit the test.

ITE students will pay to sit the test. The literacy and numeracy components together (full test) cost $185. The literacy component is $92.50 and the numeracy component is $92.50.

No. The fee for sitting the test must be paid in full on registration for the test.

 

For more information on the test visit www.studentsfirst.gov.au/teacher-quality

ITE students who sat and passed the test in 2015 do not have to re-sit the test.

Early Childhood Teachers

You are taken to hold an approved early childhood teaching qualification if you were working in Term 4, 2011 in an approved service and acknowledged as an early childhood teacher by:

  • being recognised under the former Education and Care Services Law, or for the purposes of a preschool funding program as an early childhood teacher; or
  • holding a recognised qualification under the National Quality Framework; and are registered as a teacher under the Teachers Registration and Standards Act 2004 of South Australia.

If you are not employed as the early childhood teacher in the service you do not need to be registered.

No. You only need to be registered if you are employed as an early childhood teacher and hold an approved early childhood teaching qualification.

About New Teacher Registration

While you must be registered as a teacher, the Teachers Registration Board does not employ teachers. You can visit employer websites for information about application requirements and to find vacancies, or contact the relevant employing authority. Please refer to the employment information section for more details.

See all Frequently Asked Questions…

You are issued a hard-copy Certificate of Teacher Registration each time you register or renew your registration (every three years). This certificate is formal evidence of your teacher registration and you may need to present it to an employer. You can check your registration number and expiry date on the online public register.

If you require a new copy of your certificate you can complete an Application for a Replacement Certificate of Registration. This application is not available electronically so please contact us to have one posted to you, or attend the Board’s office in-person.

When you fill out the application you will need to sign the enclosed statutory declaration, provide a certified copy of a current photo ID, and pay the replacement certificate fee of $25. Your new certificate will be sent to you by post (or you could collect it in-person). We cannot send you a faxed or scanned copy of your certificate.

See all Frequently Asked Questions…

Authority to Teach letters are issued by the Department for Education and Child Development (DECD) and are specific to employment as a teacher in the government sector. Please refer any queries about the Authority to Teach letter or the online Employable Teacher Register (ETR) application to DECD.

See all Frequently Asked Questions…

Requirements for New Teacher Registration

First aid

<p>first aid</p>

First Aid (BELS) is not a requirement for teacher registration.

First Aid is not a requirement for teacher registration. You should check with an employer about the type of training you need to complete and how often it is required. Employer contact details can be found in the employment information section.

See all Frequently Asked Questions…

Fitness and Propriety

police check, criminal history, overseas police check

Pursuant to Section 22 (2) (a) of the Act an applicant for registration (including renewal) must consent to the conduct by the Board of a police historycheck relating to the applicant. Therefore, when renewing your registration you will be required to consent to the conduct by the Teachers Registration Board of a police history check and pay the required fee.

The requirement for applicants to consent to the conduct by the Teachers Registration Board of a police history check relating to the applicant is contained within S22 (2) (a) of the Teachers Registration and Standards Act 2004. The police history check must be conducted by the Board, in line with these particular legislative requirements.

No. The National Police History Check is conducted electronically. No National Police History Check certificate is produced. The result is then endorsed on your Certificate of Teacher Registration.

The Board conducts fitness and probity checks, including a National Police History Check, for the purpose of teacher registration. The National Police History Check is undertaken electronically and no documentation is produced. Therefore, we cannot provide a copy of the outcome to you. The date of the check is printed on your Certificate of Teacher Registration and it is valid until the expiry date of your registration.

See all Frequently Asked Questions…

If you have resided in any country other than Australia for more than 12 continuous months:

  • in the past 10 years while over the age of 18 (when making an Application for Teacher Registration or Application for a Special Authority to Teach); or
  • within your current 3-year term of registration (when making an Application for Renewal of Registration)

you will need to supply an appropriate overseas criminal history record check (OCHRC) that is no more than 12 months old.

Refer to the OCHRC requirements to see what kind of check you need and where to find more information.  You can request a supporting letter from the Board if you need one to apply for your OCHRC.

Qualifications

qualification

I have a teaching qualification obtained overseas – how do I gain teacher registration in South Australia?

The first step is to complete an Application for Assessment of Qualifications form. If your qualifications are assessed as meeting the current prescribed requirements, you will be notified that you are eligible to apply for registration as a teacher. An Application for Registration form will be forwarded to you with your assessment report.

Yes, the Board needs to perform an independent assessment of your overseas qualifications to determine whether your qualifications meet the prescribed requirements for registration as a teacher in South Australia.

No, the Board needs to see a final academic transcript for each of your qualifications. If you do not have one, you need to contact the University that awarded the qualification and obtain your transcript.

In order for the Board to recognise your teaching qualification, we must see evidence of the duration of your supervised teaching practice. If you do not have this evidence, you need to obtain written information from the University that awarded your teaching qualification.

If you do not have a teaching reference, you should try to obtain one. If your employer cannot provide a reference, please ask your employer to state this in writing and submit this with your application.

Mandatory Notification Training

Mandatory Training, Mandatory notification, mandatory reporting, mandatory notification training, mnt

I am currently employed as a teacher. My employer provides update courses (e.g. Responding to Abuse and Neglect (RAN) every three years. Are these courses acceptable for registration purposes? If I am unable to attend when it is offered at my site and my employer refers me to their preferred course provider, is this still acceptable for registration purposes?

Yes, 7-hour or 3-hour courses specifically offered by employers (at sites or by preferred providers) to meet Mandatory Notification training requirements are acceptable for registration purposes.

You need to complete a full day (7hr) Department for Child Protection approved Child Safe Environments - Reporting Child Abuse and Neglect (formerly Mandatory Notification) course within the 12 month period prior to submitting your application.

Yes, as long as you submit your application for Teacher Registration within 2 years of completion of your teacher education program.

A full day Department for Child Protection approved Child Safe Environments - Reporting Child Abuse and Neglect (formerly Mandatory Notification) course is required to be completed face-to-face in South Australia within the 12 month period prior to submission of your application.

A list of providers of the Child Safe Environments - Reporting Child Abuse and Neglect (formerly Mandatory Notification) course is available in the Mandatory Notification page.

For registration purposes, you are required to complete a Department for Child Protection approved update of the Responding to Abuse and Neglect (formerly Mandatory Notification) course during each cycle of your registration. Details regarding providers offering this course are available on the Mandatory Notification page.

The requirement to do the Child Safe Environments - Reporting Child Abuse and Neglect (formerly Mandatory Notification) is not connected to your employment status. Completion of this training is a requirement for registration under the  Teachers Registration and Standards Act 2004

During your initial cycle of registration you must complete a full day, 7-hour Department for Child Protection approved Child Safe Environments - Reporting Child Abuse and Neglect (formerly Mandatory Notification) course for registration purposes, however employers may require you to complete the course before gaining employment.

Employer preferred providers are also listed on this website under the Mandatory Notification section. Please post a certified copy of the certificate gained at the completion of the course to the Teachers Registration Board as soon as you have completed the course.

In subsequent registration cycles you will need to complete a 3-hour update to your Mandatory Notification training undertaken within your current cycle of registration.

You have to complete a Child Safe Environments - Reporting Child Abuse and Neglect (formerly Mandatory Notification) full day, 7-hour or update 3-hour course within 3 months of your return to South Australia and post a certified copy of the Certificate of Attendance to the Board. Please contact a Project Officer on (08) 8226 5977 or (08) 8463 7997 to assist you to establish whether you are required to complete a full day or update course.

Yes and you can do so in one of the following ways: 

  • Post a copy of the certificate to the Teachers Registration Board.
  • If you completed the course at a site, the certificates can be posted in bulk to the Teachers Registration Board. Your certificate will be recorded on your file and returned to your site.
  • Provide a copy of your certificate with your application for renewal of teacher registration if applicable.

No. The Keeping Safe – Child Protection Curriculum Program  is a child protection curriculum initiative designed to be used with children and students. Further information about this program is available on the DECS website under Child Protection DECS website

All teachers in South Australia must undertake appropriate Mandatory Notification Training (MNT). Firstly, you must complete a full day (7 hour) face-to-face MNT course with a Department for Child Protection approved trainer to gain registration, and then complete updates to renew your registration.                                         

See the Mandatory Notification Training requirements to find out which course you need to do, when you need to complete it, and where you can access the training. You may also like to check with your employer if they have any other requirements.

See all Frequently Asked Questions…

I am a currently registered teacher renewing my registration

Complete the free online refresher course:

When you have finished the training you can forward the electronic certificate to the Board by emailing it to info@trb.sa.edu.au or printing and posting it.

If you registered in South Australia under mutual recognition you did not need to complete the full day training before lodging your application.

However, you will need to complete an MNT course at some time during your first term of registration (up to 3 years) that is:

  • 7 hours in length (full day)
  • Completed face-to-face in South Australia
  • Facilitated by a Department for Child Protection approved training provider

You must lodge a certified copy of the certificate of completion before your renewal is due.

 

Complete the free online refresher course:

When you have finished the training you can forward the electronic certificate to the Board by emailing it to info@trb.sa.edu.au or printing and posting it.

In past registration cycles the update course for MNT was only available face-to-face, so if you weren’t living in South Australia you wouldn’t have been able to do the required update for previous renewals. As an acceptable update course is now available online, you can meet this requirement even if you are living interstate or overseas. 

You may have been living outside of SA at the time that it became a requirement to do MNT for teacher registration and so have not completed the approved full day course. You must complete the full day MNT course within 3 months of returning to SA.

If you are still living interstate or overseas, but would like to maintain your SA registration, you will need to provide a signed letter to the Board at the time of your renewal stating that you have not returned to SA and therefore have not been able to access the MNT to meet the condition on your registration.

Teacher Education Institution

Program Accreditation

Yes, notify the Board in writing of your intention to apply to submit a program for national accreditation so that timelines for the accreditation process can be negotiated with you – download a notification of intent to submit a program for accreditation form, complete it and forward it to the Board.

Applications for accreditation or re-accreditation* should be submitted to the Board according to agreed timelines but no later than eight months before the planned commencement of the program or at least eight months before the expiry of existing accreditation.

* The first national accreditation for a program will be considered as a first or initial accreditation and re-accreditation will occur usually after 5 years of national accreditation.

A separate application should be submitted for each program.

Documentation should include:

  • An application cover sheet Template A - in Guide to Accreditation process.
  • Templates B & C to structure the application – available from the Teachers Registration Board in electronic form
  • Course outlines as approved in institutional course-accreditation processes, whether internal or external
  • Further information as required that demonstrates how the program meets the program standards and how graduates will be assessed as achieving the Graduate Teacher Standards

For further information about submissions refer to the Standards and Procedures

The Teachers Registration Board of South Australia will convene an accreditation panel comprised of people trained in the national accreditation process. Each panel will undertake to assess the program against the national program and graduate teacher standards. The panel will provide a final accreditation report and recommendation to the Board.

The Board will make the decision to accredit or re-accredit the submitted program after giving consideration to the panel report and the Board’s legislative responsibilities. The Board will advise the provider in writing of its decision and any further information of relevance to the decision.

In general, programs will be accredited or re-accredited for a period of up to five years.

The Board will advise AITSL in writing of accredited programs and AITSL will update the national database accordingly.

Renewal

Renew teacher registration, renewal of registration, renew teaching license, renew license, re registering, re register

Renewal 2015-2016

General

Yes.  A replacement Application for Renewal of Registration can be mailed to you.
Please request a replacement Application for Renewal of Registration via telephone 8226 8811 or email renewal@trb.sa.edu.au (please provide your teacher registration no.).

The Application for Renewal of Registration is available online via the teacher’s portal. To use the Teachers’ Portal, please register for an account. Once you have created your account, you will be able to log in to the portal at: https://online.trb.sa.edu.au/default.aspx 
The portal provides the capacity for teachers to complete the application electronically and print it for submission to the Teachers Registration Board. 
NB Please ensure you sign the document in all relevant places and enclose payment

The term of registration is up to 3 years (i.e. following the grant of registration your new expiry date will be 31/01/2019 and this will be displayed on your Certificate of Teacher Registration and is available on the Public Register.

This may mean that you may not be granted registration prior to expiry of your current registration, 31 January 2017.

All requirements need to be met before registration is granted, including the completion of your National Police History Record Check and transfer of Department for Child Protection Information, which can take from several days to several weeks depending on individual circumstances.

If you choose not to renew your registration, your name will be removed from the Register of Teachers.

A person must not practise as a teacher unless they are registered (maximum penalty $5,000).

Applicants who allow their registration to expire will be required to meet the following requirements should they wish to re-register in the future:

  • Lodge an Application for Teacher Registration and provide certified supporting documents as required
  • Provide certified copies of proof of identity documents, including a certified copy of your full birth certificate
  • Provide a certified copy of a certificate of completion for a Mandatory Notification Training course (full day within 12 months of lodging application)
  • Consent to a National Police History Check to be undertaken by the Teachers Registration Board.
  • Consent for the transfer of Department for Child Protection Information
  • Provide a certified copy of an Overseas Criminal History Record Check if applicable
  • Provide certified copies of all academic transcripts of completed higher education awards, including teacher education awards. (Please note Pursuant to section 4(1) of the Teachers Registration and Standards Regulations 2016 the qualifications required for registration is of at least 4 years full-time duration or part-time equivalent.)
  • Provide payment of the appropriate fee - $455.

No.  You are unable to place your renewal of registration on hold for any circumstances.

If your registration expires during the time you are away, you will be required to lodge an Application for Teacher Registration and meet all of the requirements and pay the appropriate fee (currently $455).

The Application for Renewal of Registration is available online via the Teacher’s Portal.  To use the Teachers’ Portal, please register for an account. Once you have created your account, you will be able to log in to the portal at: https://online.trb.sa.edu.au/default.aspx

The portal provides the capacity for teachers to complete the application electronically and print it for submission to the Teachers Registration Board.

NB - Please ensure you sign the document in all relevant places and enclose payment if you are paying by cheque/money order.

No. It is a requirement that the Application for Renewal of Registration, the National Police History Check Consent Form and the Consent for Transfer of Department for Child Protection Information are all signed by the applicant. The provision of false or misleading information is an offence pursuant to section 54 of the Teachers Registration and Standards Act 2004 (the Act) with a maximum penalty of $10,000. In addition, it could also lead to further disciplinary action pursuant to section 33 of the Act, which may lead to refusal or cancellation of registration. 

Payment

All cheques and money orders should be in Australian dollars, addressed to the Teachers Registration Board of South Australia.

 

No.  Applications for Renewal of Registration, together with any required documentation and payment must be posted to the Teachers Registration Board in the reply paid envelope provided. The staff of the Board will not receipt or process an Application for Renewal of Registration presented in person at the reception counter of the Board’s offices.

Should you wish to hand deliver your Application for Renewal of Registration, a mailbox facility is available at the Board's office.

Your application will be returned to you if incorrect payment details have been provided and/or there are insufficient funds available via your nominated payment option, with an accompanying letter outlining the reason for the return.

Mandatory Notification Training

To renew your teacher registration you must complete a Department for Child Protection approved update of the Mandatory Notification Training course during your current term of registration.
(e.g. ‘Child Safe Environments – Reporting Child Abuse and Neglect’ or ‘Responding to Abuse and Neglect – Education and Care’)
An acceptable online update course is available at:  http://rantraining.e3learning.com.au

Mandatory Notification Training is a requirement for renewal of registration. The online update is available at: http://rantraining.e3learning.com.au  It takes approximately 1½ hrs to complete and there is no charge to complete the online course.

The Teachers Registration Board is unable to process incomplete applications for renewal of registration.  Please include a copy of the appropriate update course with your application for renewal of registration if you have not already provided this documentation to the Board.

National Police History Checks (NPHC)

No. Pursuant to the Teachers Registration and Standards Act 2004, the National Police History Check is to be conducted by the Teachers Registration Board. The National Police History Check Consent Form is part of your Application for Renewal of Registration.

No. The National Police History Check (NPHC) is conducted by way of electronic data exchange, the Teachers Registration Board is unable to provide a copy of the NPHC. The results are endorsed on your Certificate of Teacher Registration.

Depending on individual circumstances, a National Police History Check may vary from several days to several weeks to be cleared.  Please submit your Application for Renewal of Registration prior to the due date on the application to ensure there is sufficient time for it to be processed.

For this renewal cycle the Teachers Registration Board has been granted an exemption from its contractual arrangements with the Australian Criminal Intelligence Commission (ACIC) regarding the provision of proof of identity documentation.  Documentation relating to proof of identity will need to be submitted when you next renew your registration.

As a matter of policy, all applicants for teacher registration are required to undergo an assessment against child protection information held by Department for Child Protection (DCP), formerly Families SA. Relevant child protection information is released to the Teachers Registration Board by authorisation of the Chief Executive of DCP pursuant to section 58(3)(c) of the Children’s Protection Act 1993.

You will be asked to provide your consent for the Board to provide your personal information to the Department for Child Protection for the purposes of assessing your fitness and propriety for registration as a teacher.

If consent is not provided your Application for Renewal of Registration cannot be processed.

Your full name, all names you have ever been known by, your residential address and your date of birth will be securely and confidentially forwarded to the Department for Child Protection.

If applicable, the Department for Child Protection will provide the Board with relevant child protection information, which the Board will take into account in conjunction with any relevant National Police History Check Information and any other information to determine your fitness for registration as a teacher.

For further information contact the staff of the Investigation Unit on (08) 8226 8811 and select 2.

Fitness and Propriety Declaration

Your response depends on the particular category of offence with which you have been charged.

If you have been charged with, or convicted of, an offence/s in the following categories you will need to declare this in the Fitness and Propriety Declaration of your Application for Renewal of Registration form and provide written details as to the nature and circumstances of the matter under confidential cover to the Registrar:

  • an offence for which imprisonment may be a penalty (whether or not a penalty of imprisonment was imposed);

or

  • any offence involving:
    • illicit drugs;
    • violence;
    • sexual or indecent behaviour;
    • dishonesty;
    • cruelty to animals. 

National Overseas Criminal History Record Check

YES.  You are only required to provide a national overseas criminal history record check upon renewal if you have resided in any country “outside of Australia for more than 12 continuous months within your current term of registration (3 year period)”.  For detailed information, including which checks the Board will accept please refer to Overseas Criminal History Record Checks for further information.

The Board will only accept certain national overseas criminal history record checks for renewal of registration purposes.  To ensure you apply for an acceptable national overseas criminal history record check for renewal of registration purposes please refer to Overseas Criminal History Record Checks for further information.

Are you planning on going overseas?

If you reside in any country other than Australia, for more than 12 continuous months within your current term of registration, you will need to provide original or certified copies of national overseas criminal history record checks from those countries. The check must be issued in the 12 months immediately prior to your registration expiry date.

Overseas Criminal History Record Checks can be time consuming and difficult to obtain once you are back in Australia and this will affect the time it takes to finalise an application. The TRB advises that you apply for a criminal history check while you are still residing in the overseas country, before your return to Australia.

No.  You are unable to place your renewal of registration on hold for any circumstances.

If your registration expires during the time you are away, you will be required to lodge an Application for Teacher Registration and meet all of the requirements and pay the appropriate fee (currently $455).

The Application for Renewal of Registration is available online via the Teacher’s Portal.  To use the Teachers’ Portal, please register for an account. Once you have created your account, you will be able to log in to the portal at: https://online.trb.sa.edu.au/default.aspx

The portal provides the capacity for teachers to complete the application electronically and print it for submission to the Teachers Registration Board.

NB - Please ensure you sign the document in all relevant places and enclose payment if you are paying by cheque/money order.

If you do not renew your registration and wish to return to teaching in South Australia at a later date you will need to lodge a new Application for Teacher Registration with the Board as a previously registered teacher. When lodging a new application you:

  • will be charged a reinstatement fee
  • will be required to have completed a four year pre-service teacher education program or an approved three year non-teacher education degree and an approved pre-service teacher education postgraduate degree of at least one year’s full-time duration or equivalent
  • may be required to provide supporting documentation that is in addition to the documentation supplied in your earlier application.
  • may be required to provide a national overseas criminal history record check

If you wish to apply for Renewal of Registration before the renewal period please contact us directly as soon as possible.

No. It is a requirement that the Application for Renewal of Registration, the National Police History Check Consent Form and the Consent for Transfer of Department for Child Protection Information are all signed by the applicant. The provision of false or misleading information is an offence pursuant to section 54 of the Teachers Registration and Standards Act 2004 (the Act) with a maximum penalty of $10,000. In addition, it could also lead to further disciplinary action pursuant to section 33 of the Act, which may lead to refusal or cancellation of registration. 

If you need to complete an update course, there is a free online update course available at http://rantraining.e3learning.com.au/. When you have finished the training you can forward the electronic certificate to the Board by emailing it to info@trb.sa.edu.au.

Registered teachers

Transition from Provisional to (full) Registration

provisional registration, transition, provisional, tpr

The majority of teachers are first registered with Provisional Registration. To apply to transition to (full) Registration you need to have completed 200 days full-time (or the part-time equivalent) satisfactory teaching service within the past 5 years, and have achieved the Proficient level in each of the Australian Professional Standards for Teachers.

Once you have met those requirements you need to complete an Application to Transition from Provisional to (full) Registration. See our information about transition from Provisional to (full) Registration to find out more about the application process and when you should complete it.

See all Frequently Asked Questions…

About Transition from Provisional to (full) Registration

General Information

A person is eligible for Provisional Registration as a teacher if the person does not have the necessary experience but has met all other requirements necessary to be eligible for registration. It is a condition of every Provisional Registration that the person acquires the experience or meets the requirements (as the case may be) necessary for the person to be eligible for registration under section 21 (1) of the Act.

Transition from Provisional Registration to (full) Registration is not an automatic process – an application is required. Each teacher holding Provisional Registration must meet the requirements and make an application to the Teachers Registration Board. If you allow your registration to expire at any stage and apply again for registration at a later date, Provisional Registration will be granted and you would need to apply to transition to (full) Registration once you have met the requirements. Provisional Registration is not to be confused with any employer requirements for a probationary period of teaching.

Under the Ministerial agreements for a nationally consistent approach to registration, implemented from the beginning of 2013, the maximum period for meeting requirements for (full) Registration is 5 years (with provision for an extension). For the purpose of registration in South Australia this means a person can if necessary, have up to two terms of Provisional Registration within which to meet the requirements.

A teacher granted Provisional Registration is expected to meet the requirements for (full) Registration within their initial 3-year term of Provisional Registration. If a teacher has not met the requirements within their initial term, the teacher can apply to renew their Provisional Registration for one further term of 3 years i.e. two terms of Provisional Registration over a period of 6 years.

In South Australia, prior to 1 January 2013 there was not a set timeline for application to transition from Provisional to (full) Registration.

If you were granted Provisional Registration prior to 1 January 2013, the ‘initial’ term of Provisional Registration is defined as the term following renewal of your Provisional Registration (Refer to the diagram below).

If you were granted Provisional Registration for the first time or renewed your Provisional Registration at the end of 2012, then your ‘initial’ term of Provisional Registration is effective from 1/2/2013 to 31/01/2016 (Refer to diagram below).

Diagram-‘Initial’ terms of Provisional Registration in relation to transition to (full) Registration

The Standards make explicit the professional expectations of teachers at four different career stages. They can be found in detail on the Australian Institute for Teaching and School Leadership (AITSL) website. To transition from Provisional to (full) Registration you must provide evidence to an evaluator to substantiate meeting each of the Standards (taking account of the descriptors) at the Proficient career stage

Eligibility

You can apply after you have completed 1 year full-time (or part-time equivalent of 200 days) satisfactory service within the five years preceding an application for transition to (full) Registration whilst employed as a teacher, principal or director at a school in Australia or New Zealand or if appropriate a prescribed service in South Australia (Directors in Long Day Care and Out of School Hours Care services are exempt).

The following requirements need to be met:

  • complete 1 year full-time (or part-time equivalent of 200 days) satisfactory service employed as a teacher, principal or director at a school in Australia or New Zealand or if appropriate a prescribed service in South Australia (Directors in Long Day Care and Out of School Hours Care services are exempt) within the five years preceding an application for transition to (full) Registration
  • provide evidence to an evaluator to substantiate meeting the Australian Professional Standards for Teachers at the Proficient career stage
  • complete all requirements as outlined in the Application - Transition from Provisional to (full) Registration form and submit the application to the Board. (Please note; the current application form is available on this website. Previous forms are obsolete and should not be submitted.)

For the purpose of registration in South Australia a person can if necessary, have up to two terms of Provisional Registration within which to meet the requirements i.e. two terms of Provisional Registration over a period of six years.

If you have not been able to undertake the required amount of satisfactory teaching service within the initial 3 year term of your Provisional Registration you can apply to renew your Provisional Registration for one further term of three years. When applying to renew your Provisional Registration (for one further term) you must meet all legislated and Board requirements including 60 hours of Standards-referenced professional learning. If you do not meet the professional learning requirement you will not be eligible to renew Provisional Registration for a further term.

Teachers who do not meet the requirements to transition to (full) Registration by the end of their one further term of Provisional Registration (i.e. two terms of Provisional Registration over 6 years) will need to submit a new application for Provisional Registration through a modified process yet to be developed.

If you have met the requirements to transition from Provisional to (full) Registration during your initial term of Provisional Registration and have not applied to change the status of your registration status to (full) Registration, you may not be granted a further term of Provisional Registration.

Cost

There is no cost involved in this application process. When (full) Registration is granted a new certificate is issued indicating the change in registration status to ‘Registration’. The registration status only is amended

Transition from Provisional to (full) Registration FAQ

Before Applying

Teachers with Provisional Registration have met all the minimum requirements to be registered as a teacher. Once a teacher has had sufficient experience as a registered teacher they can apply to be granted Registration (sometimes called Full Registration in other jurisdictions).

 

There are some other types of registration, too. If you hold Restricted Registration you will not able to transition to Registration.

 

If you hold Provisional Registration with Conditions (e.g. to complete mandatory notification training, higher education study, etc.) you won’t be able to complete the transition process until you have met the requirements of your condition. However, if you previously held Registration, and then had a condition imposed, you will be given that status back on meeting your condition.

 

Some teachers have a Special Authority to Teach. This is not a form of teacher registration, and you will not be able to transition to Registration. However, if you hold a Special Authority and later meet the requirements to gain Provisional Registration (e.g. completing a teacher education qualification), you may only begin “counting” teaching service you undertake once you are granted that Provisional Registration.

You need to complete the Application to Transition from Provisional to (full) Registration.

Please note that our application forms are updated from time to time, so ensure you have the most recent version by downloading it once you are ready to start the transition process. Obsolete application forms cannot be processed.

Once all sections of the application are complete you need to submit it to the Board by post or in-person – faxed or electronic copies cannot be accepted. You can keep a photocopy for your reference, but you must submit the original signed version to the Board.

You should complete the Application to Transition from Provisional to (full) Registration as soon as you have met all the requirements.

This application is a separate process to the renewal of registration and should be lodged as soon as possible to avoid delays.

It is a condition of your Provisional Registration that you complete this process once you are eligible; or you may not be able to renew for a further three years.

No, there is no cost to complete the application.

Your new certificate will only reflect a change in registration status – your expiry date and other details remain the same. That means you still need to renew your registration and pay the registration fee before your expiry date. 

You should begin early. You need to make time for the following:

 

You may have already taken steps towards your transition through performance development or other employment processes, so this could help you with completing the application.

Choosing an evaluator

Contact the Board’s office by email at professional.standards@trb.sa.edu.au or phoning +61 8 8226 5977 or +61 8 8226 3497. A Project Officer – Professional Standards will be able to discuss some suitable options with you.

You may like to select the site you work at most or where you have been employed the longest. It’s likely that staff there will have greater familiarity with your teaching practice, and you may have built a good rapport with a teacher in a line-management position.

You could approach the line-manager even before you have completed your 200 days of service to see whether they would be happy to support your future application. You need to choose someone who would feel able to provide a summative, holistic judgement of your teaching practice.

After applying

Most applications are processed within 4 weeks of being received.

It may take a little longer during peak periods, such as renewal time from October-January. If the application is incomplete or further information is needed, your application may be delayed or returned to you.

You should complete the application as soon as you have met all the requirements. This application is a separate process to the renewal of registration and should be lodged as soon as possible to avoid delays.

If you have provided your current email address to the Board you will be sent an email confirmation when:

  • your application is received, and
  • when it has been approved.

You will also receive a new certificate with Registration status and an accompanying letter by post.

It is your responsibility to ensure your application is posted to the Board - don’t assume that your employer has sent it in on your behalf. If your application gets left somewhere and isn’t submitted until several months later, we may not be able to accept it.

You will be notified if you are selected for inclusion in the audit process, which the Board conducts on a regular basis. You need to provide a signed and dated copy of your summary Record of Sources of Evidence shown to your evaluator within 28 days of being notified of the audit. You do not need to send your actual sources of evidence to the Board.

The Registrar may at any time require you to provide further information relating to your registration, pursuant to the Teachers Registration and Standards Act 2004. This may include evidence in support of your application to transition.

There is a section of the application, following the recommendation, where you can make comments about the application process. If you have any other feedback or queries, you can forward this to a Project Officer – Professional Standards.

If you have a grievance about an action/decision related to an Application to Transition from Provisional to (full) Registration you can set this out in a letter to the Registrar. This letter must:

  • include your full name, address and registration number
  • outline the reason(s) for complaint
  • be submitted to the Board no later than three months after the date when the grievance occurred

You will be contacted within 28 days from the date the letter is received to notify you of any action being taken. If a hearing is warranted and the Board makes a determination, a teacher has the right to appeal the determination to the Administrative and Disciplinary Division of the District Court pursuant to the Teachers Registration and Standards Act 2004.

Other

If you have not completed 200 days of teaching service within your initial term of Provisional Registration, you are not eligible to complete the transition process. You can apply for one further term of Provisional Registration as long as you meet all other renewal requirements.

Your first full term of registration from 2013 is your initial term of Provisional Registration under the nationally consistent new requirements for registration.

This means you will have had two 3-year terms (i.e. 6 years) of Provisional Registration under the new requirements. If you do not complete the 200 days of service within those two terms you will need to submit a new application for renewal of Provisional Registration under a modified process yet to be developed.

Please see the below graphic to determine when your initial term of registration began:

You must apply to transition to (full) Registration. If you have never completed this application process (or the previous process, Change of Registration Status) you will still hold Provisional Registration. Remember that only teaching service undertaken in the last 5 years can be used for the transition application.

Your registration is separate from employment processes, such as completing a probationary period.

If you previously held Registration, but allowed your registration to expire, you would have been re-instated with Provisional Registration. You need to complete a new Application to Transition from Provisional to (full) Registration to re-gain Registration status.

You can only use service as a registered teacher, principal or director of a pre-school, school or prescribed service in Australia or New Zealand.

That means you cannot include service from any other employment, including:

  • school support officer (SSO)
  • tutor
  • hourly-paid instructor
  • early childhood educator/childcare room leader
  • university student teaching practice liaison
  • university/TAFE/other higher education lecturing or tutoring
  • exam moderator
  • administration officer

No. Only employment as the early childhood teacher can be counted towards the 200 satisfactory teaching days needed to be eligible to apply for (full) registration.

Applying for Transition from Provisional to (full) Registration

Before Applying for Transition from Provisional to (full) Registration

Some suggestions of what you might do:

  • inform your line – manager (s) and/or leader(s), principal(s) or director(s) that you hold Provisional Registration and speak to the person who you will be asking to support you as an evaluator
  • familiarise yourself with the Australian Professional Standards for Teachers at the Proficient career stage
  • begin early to create opportunities to discuss your teaching with prospective evaluators
  • begin early to ‘gather’ examples of evidence of meeting the Standards derived from a range of sources including evidence of student learning and observations of your teaching and engage in ongoing self-reflection on how you are meeting the Standards
  • look at useful resources e.g. Illustrations of Practice at the Proficient career stage available on the Australian Institute of Teaching and School Leadership (AITSL) website

Evaluator

An evaluator is usually a person in a line management role and/or the principal, director and must hold (full) Registration status. The person would have adequate knowledge about your teaching and the Australian Professional Standards for Teachers at the Proficient career stage to enable them to make a summative judgement about whether you have met the Standards.

What if I am employed as an early childhood teacher in a long day care service where my line manager and/or director are not registered teachers or do not hold (full) Registration? In these circumstances please contact the Teachers Registration Board and speak with a Professional Standards Project Officer ( phone +61 8226 2666 or email at professional.standards@trb.sa.edu.au)

It is your responsibility to assist the evaluator by discussing your teaching and sharing evidence to substantiate how you achieve all seven Standards at the Proficient career stage. You would seek support from an evaluator who you believe is in the best position to undertake this role.

The recommendation for (full) Registration is a judgement about a level of professional competence required for registration at the proficient career stage. Implicit in the process and in the evidence required is a presumption of success. A recommendation for (full) Registration does not need to reflect any capacity higher than that of competent professional practice at the proficient level.

The evaluator should consider multiple forms of evidence to make an holistic judgement as to whether you meet each of the seven Standards, taking account of the descriptors and based on your teaching practice and evidence shared.

Once the evaluator has made a summative judgement as to whether or not you have substantiated meeting each of the Standards, they make a recommendation.

You would need to begin early to create opportunities to discuss your teaching with prospective evaluators. This is particularly important for teachers who work in a part-time capacity, on contract or as temporary relieving teachers.

You need to be familiar with the Standards, and focus areas at the Proficient career stage so that you can ‘gather evidence’ to help substantiate meeting each of the Standards. Evidence should be drawn from a range of sources and cover a broad scope of your knowledge, practice and engagement. A piece of evidence can address multiple Standards.

The recommendation is an on balance judgement about your capacity to meet the Standards at the Proficient career stage appropriate to the teaching context. It recognises your level of experience, teaching context, the development of your practice and your potential further development and should be based on shared evidence that you have discussed with the evaluator. There is an expectation that the vast majority of teachers who have undertaken 1 full year (or part-time equivalent of 200 days) teaching will be able to share evidence of meeting the Standards at the Proficient career stage.

Once the evaluator has made a summative judgement they complete Section 6 – Recommendation.

If the evaluator is not the principal or director then the recommendation should be countersigned by the principal or director. The signature indicates the leader of the school or prescribed service is aware the process has taken place.

If the provisionally registered teacher is not recommended for transition to (full) Registration at this time as they have not yet substantiated meeting one or more of the Standards at the Proficient career stage, a further comment is sought regarding which of the Standards have not yet been met. In this case, the evaluator and the provisionally registered teacher should each attach an explanation on a separate sheet marked ‘Private and Confidential’ to the Registrar.

The final decision to grant (full) Registration rests with the Teachers Registration Board.

Evidence

Evidence to share with your evaluator will be drawn from a range of sources and contexts:

  • directly from your work as a teacher
  • including evidence of students’/children’s learning and observations of teaching
  • from performance development processes and/or documentation
  • from curriculum, planning and assessment documentation
  • from professional observations or collaborations with colleagues
  • from reflections on practice
  • from students’/children’s work
  • from collaborations and communications with parents, carers and community.

Teaching Service

If you have undertaken the 200 days service employed as a teacher, principal or director at a school in Australia or New Zealand or if appropriate a prescribed service in South Australia in one site then the evaluator, principal, director or site leader will be able to verify your service (detailing periods/dates of employment and fractions of time worked) in the application form and you will not be required to obtain a separate statement of service.

If your 200 days teaching service as described has occurred in more than one site, you will need to obtain statements of service from all employers or principals, directors or site leaders of the schools or prescribed services at which you have been employed as a provisionally registered teacher to verify the service. The statements should detail the periods/dates of employment including fraction of time worked.

Applying

Transition from Provisional Registration to (full) Registration is not an automatic process; you must submit your application.

Firstly, you should print an application form and read the guideline notes to familiarise yourself with what is required in the application. You need to complete all requirements, as outlined in the application form and submit the application to the Board. It is your responsibility to submit your application to the Board in person or by mail. Applications submitted by fax or email will not be accepted. You are advised to photocopy your application and retain the copy for your own records.

Please note: The application process can take up to 4 weeks from the time your application is received by the Board. You will be notified by email when the Board has received your application and should there be any delays beyond the 4 weeks you will be informed by email. Please ensure you have provided a current email address to the Board.

An incomplete application will not be accepted and will be returned to you.

Do not send the evidence you shared with your evaluator to substantiate meeting the Standards to the Teachers Registration Board. You do however need to keep a summary record of the sources of the evidence used to substantiate your achievement of each of the Standards. During the transition process keep a summary record of the sources of your evidence i.e. what kind of evidence it was, where the evidence came from or how it was shared with your evaluator. You can download the Summary Record of Sources of Evidence template or you can record your sources of evidence electronically on the Teacher’s Portal. You would be required to submit this summary record should you be notified of your participation in an audit of applications.

There is provision in Section 7 of the application form for you to make any additional comments.

After the application

A sample of Applications for Transition from Provisional to (full) Registration will be selected at random and audited by the Board. Teachers who are identified will be notified of their participation in an audit and asked to forward to the Board, within 28 days, their Summary Record of Sources of Evidence used to substantiate meeting the Standards at the Proficient career stage.

When you undertook the process to transition, you shared evidence of meeting the Standards with your evaluator. The Teachers Registration Board does not expect you to provide your evidence again but provide a summary of sources of that evidence i.e. what kind of evidence it was, where the evidence came from or how it was shared. Refer to question; What kind of evidence should I gather?

In accordance with Section 27 of the Act, the Board or Registrar may at any time, require a registered teacher or the employer or a former employer of a registered teacher, to provide information relating to the teacher or the teacher’s employment. A person who fails to comply is guilty of an offence.

It is an offence under Section 54 of the Act for any person to provide false or misleading information to the Registrar or Board in respect to any matters encompassed in the Act.

A teacher aggrieved at an action or decision relating to their application for transition to (full) Registration should set out their grievance in writing addressed to the Registrar.

The document should:

  • give details of full name, address and teacher registration number
  • outline the reason for complaint
  • be sent to the Teachers Registration Board no later than three months after the date when the problem occurred.

The teacher will be contacted within 28 days (from the date the letter is received by the Registrar) in regard to the action being taken on the matter.

If a hearing is warranted and the Board makes a determination, in accordance with Section 49 of the Act a teacher has the right to appeal the determination to the Administrative and Disciplinary Division of the District Court.

New Requirement for Teacher Registration from 2015

new requirements for renew, requirements for renewal, requirements for renew

Professional Practice

‘As described’ refers to the requirement under the Teachers Registration and Standards Act 2004 that a person employed as a teacher, principal or director at a school or prescribed service in South Australia (Directors in Long Day Care and Out of School Hours Care services are exempt) must be registered. 

A prescribed service means a registered kindergarten, preschool or centre-based Long Day Care service, including pre-school education (Out of School Hours Care services are exempt).

If you declare on your renewal application that you have not been able to undertake the 60 days employment as described and you meet all other application requirements including professional learning, you may be granted (full) Registration for a further term of three years with a notation; ‘60 days employment as a teacher under Part 5 of the Act to be verified’. 

Yes, you will still hold (full) Registration, which will enable you to undertake employment as a teacher, principal or director at a school or prescribed service as you are now (Directors in Long Day Care and Out of School Hours Care services are exempt). 

No, employment in another capacity will not fulfil the professional practice requirement for renewal of (full) Registration. The practice required must be undertaken whilst employed as a teacher, principal or director at a school or prescribed service (Directors in Long Day Care and Out of School Hours Care services are exempt). 

You do not submit your evidence on application for renewal (Refer to question: When do I submit evidence of meeting the professional practice requirement?).

The application for renewal of (full) Registration will include questions relating to the professional practice requirement. On application to renew, you will self-declare whether or not you have undertaken 60 days professional practice as described within your term of registration and retained supporting evidence to verify your declaration. 

An audit of a randomly selected number of applications will take place to ensure the declarations made by teachers of having met the professional practice requirement are supported by evidence. Teachers who are selected will be notified of their participation after their renewal of registration has been finalised. Those teachers will be asked to provide their evidence to the Board within 28 days of being notified of their inclusion in the audit.

Teachers are required to retain evidence supporting their professional practice for 12 months after renewing their registration.

You will need to provide a Statement of Service to the Board as evidence of undertaking 60 days of professional practice.

A statement of service is a statement signed and dated by a principal/director/site leader/employing authority detailing the dates of employment at the site(s). This statement must be on the official letterhead of the site/employing authority and include the following:

  • name and registration number of the teacher
  • classification of the position held by the teacher (e.g. teacher, coordinator, senior leader, principal, director etc.)
  • start and end dates of the appointment(s) and fraction(s) of time worked
  • name and contact details of the principal/director/site leader/employing authority.

Obtaining a Statement of Service

  • For South Australian DECD sites, you may be able to retrieve a Statement of Service from the Employee Information Kiosk or apply for a Statement of Service from DECD
  • For non-government sites, you will need to ask each site you have worked at for a signed Statement of Service on official school/prescribed service letterhead.

The Board does not receive teaching service information directly from employers, so it is your responsibility to obtain a Statement of Service as evidence of meeting the requirements. We can’t accept copies of employment contracts, payslips or any other documents in place of Statements of Service.

Please contact us if you’re unsure.

You can apply to have the notation removed on verification of 60 full-time equivalent days employment as a teacher, principal or director at a school in Australia or New Zealand or if appropriate a prescribed service in South Australia within their 3 year term of registration (Directors in Long Day Care and Out of School Hours Care services are exempt).

Professional Learning Requirement

60 hours of professional learning referenced to the Australian Professional Standards for Teachers in each 3-year term of registration is a compulsory requirement for all registered teachers.

This minimum requirement applies regardless of whether; you are working full-time, part-time, or as a temporary relief teacher, are interstate or overseas, have been on leave from employment (e.g. parenting leave, long service leave, retired) or you are not employed as a teacher.

You must complete a total of 60 hours of professional learning within your 3-year term of registration, but the hours do not have to be evenly distributed between those years. 

Some employers will expect that you participate in professional learning on-site and/or in your own time. Any learning you do for this purpose can also be counted towards your 60 hours for registration requirements, as long as the activity meets the definition of professional learning given on the Professional Learning page.

You are encouraged to take ownership of your learning by using your professional judgement to seek out activities specific to your teaching circumstances. The information on the Professional Learning and Types of Professional Learning pages can help you determine the kinds of activities you could count and so find learning opportunities that are interesting and relevant to you and the students/children you are teaching now or into the future. Examples of possible resources can be found on the Professional Learning Resources page.

Professional learning does not have to be (but can certainly include) face-to-face and/or paid learning opportunities such as workshops and conferences. The definition of professional learning also includes self-directed learning such as online courses, professional reading, research, listening to podcasts, participating in webinars, etc. These types of professional learning activities would be particularly suited to those who are not teaching full-time or who are working in regional/remote areas. Check Types of Professional Learning for more examples.

You can choose from a broad range of professional learning opportunities and it is anticipated that a variety of learning opportunities will be undertaken depending on your particular circumstances. Please refer to Types of Professional Learning to find out about the many ways you can access your learning.

Recording and Evidencing Professional Learning

You need to keep both a summary record of your professional learning and supporting evidence for each learning activity you have recorded.

The Teachers Portal is the recommended tool for recording your professional learning as it is in one secure, online location. Please refer to Recording Professional Learning.

You also need to retain supporting evidence for completing each learning activity, such as a certificate, your own notes, a record of attendance, a reflection journal, etc. Please refer to Evidence of Professional Learning. It is recommended that you keep your evidence for at least a year after renewal

It is highly recommend that you use the Teachers Portal as it is an easy, secure way of tracking your professional learning online. The portal is also used to renew your registration online every 3 years and update your contact details with the Board instantly. You can find video tutorials about using the Teachers Portal, and information about the alternative methods for recording, on the Recording Professional Learning page.

Please do not submit your Professional Learning Summary Record unless requested by the Board. Each time you renew your registration you will be asked to self-declare whether you have completed at least 60 hours of professional learning within your term of registration. Following the renewal process the Board will conduct an audit of professional learning declarations and you will be asked to submit your summary record if you are randomly selected for inclusion in the audit.

You will be notified by email (or letter) and asked to submit your Professional Learning Summary Record to the Board by a specified due date. If you have been using the Teachers Portal to record your professional learning, the information will simply be downloaded by the Board on the due date. If you have been using the Board’s Word template, or your own method of recording, you will need to submit a signed and dated copy of your records to the Board by post or in-person before the due date. 

Please do not submit your actual pieces of supporting evidence to the Board unless specifically requested. These documents will not be accepted in place of a Professional Learning Summary Record. You will be contacted if further information is needed about your submission.

There are many alternative forms of evidence you can keep for learning activities where you don’t receive a certificate. These include your own notes, an attendance record, annotated handouts, a booking receipt, etc. Please refer to Evidence of Professional Learning for more examples.

If you have used the Teachers Portal to record your professional learning this information will remain available on the portal indefinitely. Within the My Professional Learning History tool you can toggle between your current and previous terms of registration to view and/or edit professional learning you have already recorded. You can also download and print off the Professional Learning Summary Record for each term of registration.

You must keep a Professional Learning Summary Record and supporting evidence. The record must provide a range of information, including a description in your own words of how you believe each learning activity could be linked to the Australian Professional Standards for Teachers.

You do not need to have your Professional Learning Summary Record or supporting evidence signed by anyone. As the registered teacher you are responsible for ensuring the documentation of your own professional learning is complete and correct.

It is recommended that you break down your study program into more manageable “chunks” by recording separate entries for the individual modules or units you completed rather than the course as a whole. You will find it easier to adequately describe a link between specific topics and one or more of the Australian Professional Standards for Teachers (APST) than trying to explain how the entire course could be connected to a large range of APST. This also allows you to record professional learning study hours even if you have not completed the course at the time of renewing your registration.

It is your professional judgement as to how many hours you allocate to your study. The course outline may include information about the expected time commitment. See the examples for Study on the Referencing Professional Learning to the Standards page.

Referencing Professional Learning to the Australian Professional Standards for Teachers (APST)

For each learning activity recorded towards the professional learning requirement, you need to be able to briefly describe, in your own words, how you have made a connection to one or more of the APST. For examples of this refer to Referencing Professional Learning to the Standards.

Some professional learning providers may nominate which of the APST they consider the learning activity relates. However, you still need to describe the link between the learning and one or more APST in your own words. 

Your description will generally only need to be one or two sentences long. You should assume that a person reading your Professional Learning Summary Record does not know your teaching context or the particular professional learning activity. Using your own words, specify how the learning activity was relevant to the APST and your professional growth as a teacher.

Please do not use acronyms, vague descriptions or list the focus areas for your learning activity. Refer to Referencing Professional Learning to the Standards for more information.

Each learning activity needs to address at least one of the APST but it is not compulsory to cover them all. 

The Focus Area Descriptors are there to help you unpack the APST and work out where your learning activity best fits. You only need to describe how the learning fits one or more of the APST, so focus areas are not required.