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Fitness and Propriety

To be registered as a teacher, the applicant must have recognised  qualifications and experience, have completed a mandatory notification training course relating to child abuse and neglect, consent to a Nationally Coordinated Criminal History Check, undertaken by the Board,  and be a fit and proper person to be a teacher.

The Board imposes conditions on a teacher’s registration. Section 24 of the Act describes the conditions applicable to all teachers. These conditions are detailed below and on this website under the heading Obligation to Report and are included on the 'Certificate of Teacher Registration' which is issued to each registered teacher:

  • if charged or convicted of a specified offence e.g.
  • Any offence for which imprisonment may be a penalty (whether or not a penalty of imprisonment was imposed)
  • Illicit drugs
  • Sexual or indecent behaviour
  • Dishonesty
  • Cruelty to animals
  • if dismissed or resigns from employment as a practising teacher in response to allegations of unprofessional conduct
  • if dismissed or resigns from employment in response to allegations of improper conduct relating to a child

The Board must decide if a person is “fit and proper” to be registered as a teacher. Fit and proper is a legal term which has been used for over 100 years. The Board must be satisfied that a teacher is honest, competent, knowledgeable, skilful, and is of good character. 

Police History Checks

Pursuant to Section 22(2)(a) of the Act an applicant for registration must consent to the conduct of a criminal record check undertaken by the Teachers Registration Board. A criminal record check is one criterion used by the Board to assess fitness and propriety.

The Board has been granted accredited third party status with Australian Criminal Intelligence Commission (ACIC), established by the Australasian Police Ministers Council as a major national law enforcement support initiative. ACIC provides a Nationally Coordinated Criminal History Check service to accredited third party agencies primarily for the purpose of ensuring persons in positions of trust are adequately screened for criminal records.

All matters arising from a Nationally Coordinated Criminal History Check are considered on an individual basis and are assessed taking into account all relevant circumstances. If further information or clarification is required a teacher will be contacted and either requested to provide a written statement or explanation, or invited to attend an interview to discuss the matter. Procedural fairness and the principles of natural justice are adhered to at all times. 

General Guidelines

All offences are assessed using the following general guidelines:

  • Child protection implications, age and vulnerability
  • Relevance in a school teaching environment
  • The gravity and nature of convictions
  • Circumstances surrounding the offence(s), whether alcohol, drugs or a weapon was involved
  • The harm to any victim including injury or loss
  • Adverse impact on the teaching profession
  • Total criminal history
  • Severity of sentence imposed
  • Length of time since offence, any rehabilitation
  • Age at time of offence(s) e.g. adult or juvenile
  • Evidence of the applicant's good character since offence committed
  • Whether offence has been decriminalised
  • Whether found guilty 'without conviction'
  • Whether penalty restricted only to a fine
  • Personal circumstances at the time of offending

The timeframe to complete a Nationally Coordinated Criminal History Check is up to 20 working days.

Contact the staff of the Board by phone on +61 8 8253 9700 for further information. 

Proof of Identity for New Applicants

When you submit your application for teacher registration you must provide four documents to confirm your identity:

  • one from Commencement documents to confirm your birth in Australia or arrival in Australia
  • one from Primary documents and;
  • two from Secondary documents to show the use of your identity in the community.

Click here to view the list of Proof of Identity Documents for New Applicants.

Things to remember

  • All documentation supplied in support of your application is the original or a certified copy.
     
  • Copies of original documents must be certified by the same Justice of the Peace that signs the Statutory Declaration page in your application form.
     
  • Each document submitted for certification must be a photocopy with the original document available for sighting at the time of certification.
     
  • In some circumstances, the Board may require presentation of an original document.
     
  • If all documents have not been correctly certified, the application will not be accepted and will be returned to you.
     
  • All documents in a language other than English lodged as part of an application for teacher registration must be submitted with official certified English translations. (refer to the National Accreditation Authority for Translators and Interpreters website).
     
  • You are also required to include certified copies of all name changes (e.g. marriage certificate, decree nisi or deed poll). You will need additional documents to satisfy the Nationally Coordinated Criminal History Check minimum identity requirements however, you may also use the above documents to meet part of those ID requirements.
  • If you provide identity documents using a former name, you must provide evidence of your name change. This means providing a change of name certificate issued by the Australian Registry of Births, Deaths and Marriages or an Australian marriage certificate issued by a state or territory or a decree nisi, in addition to your four identity documents. (ie if you use your marriage certificate for name change purposes, you cannot use it for ID).
  • If your change of name documents were issued in a country other than Australia please contact us.

The Board utilises the Document Verification Service (DVS) to confirm that the details on the identity document match the records held by the government authority that issued the document. You will be asked to provide informed consent to the DVS check.

Refer to : Information Sheet - Proof of Identity Documents

Documentation provided for a Nationally Coordinated Criminal History Check will be treated in a confidential manner. Refer to Privacy Statement

Identification Disputes

Where an applicant disputes the accuracy of the information provided from police records, either in part or in full, the applicant will be provided with the Australian Criminal Intelligence Commission (ACIC) Nationally Coordinated Criminal History Check Dispute Form for completion of the details as requested. All relevant information will then be provided to Client Services ACIC in the first instance for follow up. Please note that even after this information has been provided, it may still be necessary to obtain fingerprints for comparative purposes (where appropriate).

Teachers who require further information about procedures or other matters related to criminal record checks should contact the Board on +61 8 8253 9700.

Overseas Criminal History Record Checks

Overseas Criminal History Record Checks

On application for teacher registration, renewal of registration, or a special authority to teach, all applicants must provide a national overseas criminal history record check (OCHRC) if they have resided in any country other than Australia for more than 12 continuous months.

Do I need to provide an OCHRC? I am…

A new applicant for teacher registration

If you have resided in any country other than Australia for more than 12 continuous months during the past 10 years when over 18 years of age, you will need to provide original or certified copies of a national overseas criminal history record check from those countries. The check must have been issued within the last 12 months.

Applying for a special authority to teach

If you have resided in any country other than Australia for more than 12 continuous months during the past 10 years when over 18 years of age, you will need to provide original or certified copies of a national overseas criminal history record check from those countries. The check must have been issued within the last 12 months.

A currently registered teacher renewing my registration

If you have resided in any country other than Australia for more than 12 continuous months within your current term of registration, you will need to provide

  • an original or certified copy of a national overseas criminal history record check from that country. The check must have been issued in the last 12 months. The check must be provided with your application for renewal of registration and prior to your registration expiry date.

 

Please note: any national overseas criminal history record checks must reflect all names by which you have ever been known.

If you submit your original certificate the Board is unable to return it to you.

The Board will only accept a national overseas criminal history record check which has been issued as per the following:

Some countries require an applicant for a criminal history check to provide a letter of support from a requesting organisation or the Department of Immigration and Border Protection (DIBP). In these circumstances, applicants may request a letter of support from the Teachers Registration Board. Please contact the TRB by emailing info@trb.sa.edu.au

Countries which may require a letter of support include Austria, Bermuda, Curacao, Cyprus, East Timor, Fiji, Hong Kong, Japan, Kuwait, Malaysia, Netherlands, Nigeria, Norway, Singapore, United Kingdom, Thailand, Venezuela and Yemen. If you require a letter of support please lodge your request to the Teachers Registration Board by completing the form. A letter of support for a criminal history record check will be prepared and forwarded.

If fingerprints are required, applicants should refer to specific instructions provided by the issuing country. In many cases, the instructions may advise applicants to contact their local police service.  

** Important note **

Some countries may take several weeks or months to process an application for a criminal history record check and/or require applications to be made in person in that country.  Intending applicants are therefore advised to apply for such checks well in advance of lodging an application for teacher registration. Applicants are further advised to retain evidence of their application for a criminal history record check (e.g. copy of application, fingerprints, registered post receipts, bank drafts, etc.)

To avoid unnecessary personal costs and inconvenience, please ensure you meet all requirements for teacher registration before making an application for a national criminal history check from overseas

If you have any issues in meeting the above requirements please contact the staff of the Registration Unit by email at info@trb.sa.edu.au or by phone on +61 8 8253 9700.

Request an Overseas Criminal History Record Check Supporting Letter

Request an Overseas Criminal History Record Check Supporting Letter

Period of Residency:
Please select No if you have not resided in this country from birth.
Please select No if you are not currently residing in this country.
Contact Details:
Please note: Applicants are responsible for the costs associated with obtaining an overseas criminal history record check.
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